10/8/15 Regular School Committee Meeting Minutes

seal

Georgetown School Committee

Thursday, October 8, 2015 7:00PM

Town Hall 3rd Floor Meeting Room

Regular Session Minutes

Barbie Linares, Chairman

Pamela Lundquist, Vice Chairman

 Michael Hinchliffe, Clerk

Suzanne MacDonald

            Cheryl Lachendro

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In Attendance:

Barbie Linares             Superintendent Jacobs                        Donna Straight            Peter Lucia                  Julie DeRoche

Michael Hinchliffe      Margaret Maher                      Mike Murphy              Wes Vaughan              Mary Lyon

Pamela Lundquist       Hope Doran                            Guy Prescott               Heidi Mongeau

Cheryl Lachendro       Liz Marchetti                          Heidi Mongeau           Rudi Cudmore

Serena Burkinshaw                 Cassandra Arriel         Jordan Sanger

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Chairman Linares called the meeting to order at 7:02PM.  All recited the Pledge of Allegiance.

Consent Agenda

Chairman Linares read the items included in the Consent Agenda for October 8, 2015, which were Regular Session Minutes of 9/24/15, Governance Minutes of 9/23/15, Acceptance of Warrants #15V16, #14P16 and Communications.

MOTION: Pam Lundquist (Michael Hinchliffe second) to approve the consent agenda as presented.  So voted (4-0).  Motion carried.

Documents Referenced:  Regular Session Minutes of 9/24/15, Governance Minutes of 9/23/15.

Chairman Linares welcomed newly elected member Cheryl Lachendro to her first meeting.

Student Representative

Student Representative Meghan O’Grady reported that October 21st will be Unity Day where you can buy and wear Royals Pride shirts in support of anti-bullying.  The new parent/student portal is being introduced.  Sports teams are doing well.  Last week the football game was in memory of Cam Coye.  This weeks’ football game is at Hamilton-Wenham Saturday at 1PM.  Girls and Boys soccer are doing well during this building and tomorrow night is their first night game.

Audiences

Parents Rudi Cudmore and Dianne Newton came before the Committee on behalf of the senior celebration committee to gain approval for fundraising events throughout the school year.  Tentative plans do include a new hypnotist (November 4), gift card sales, restaurant donations, etc.  Mrs. Cudmore gave a brief update of the history of the activity that has been happening for approximately 6 years.  The kids have been going white water rafting and that seems to be well received and economically sound.

MOTION:  Pam Lundquist (M. Hinchliffe second) to approve the senior celebrations fundraising events with the caveat that any activities when planned are approved by Principal Peter Lucia keeping within the rules and regulations governed by the School Committee.   So voted (4-0).  Motion carried.

Document Referenced:  Request letter.

Business & Technology Update

Business and Technology teachers Liz Marchetti and Mary Lyon came forward with their students Cassandra Arriel, Serena Burkinshaw and Jordan Sanger to give an update on the goings on in her classrooms.  She also summarized the upcoming creativity showcase on November 5th.  This is a quarter long course for freshman students to help them look at things in a different/creative manner.  She continued to explain the steps in the creating thinking process from identifying sources of inspiration and problem solving skills via journaling.

Students were assigned to make their own product that will be useful in the outside world and one of the students created The Shower Jeenie which is a hands free way to shampoo your hair.

A combination of the spoon, fork and knife is the sporkia will help reduce the amount of silverware in your home is another product created by a student.

The Introduction to Business class taken by one student is showing the benefit of using divergent thinking.

Mrs. Lyon attended a creative problem solving conference in New York they hope to have Paul Reynolds, CEO of Fablevision Learning come to the creativity fair as a guest speaker.  Ms. Marchetti spoke about the introduction to java script in the programming course.

Document referenced:  Creativity Showcase flyer.

Superintendent’s Report

National Principal’s Month

Superintendent Jacobs invited the Principals to come forward and were thanked and recognized in honor of National Principal’s Month (October).  She talked about the amount of hours they put in and the various different people in the community with whom they work every day.  Chairman Linares also spoke about her appreciation of their time that they put in and the information that they share with the Committee.  Vice Chairman Lundquist also thanked members of the administrative team for their work.  Member Lachendro spoke about their supportive relationships with their teachers.

Parent Transportation Forum

Superintendent Jacobs reported that the forum scheduled for 10/14/15 will take place at Penn Brook.  She spoke briefly about her proposed agenda/flow of discussion.  We will ensure that microphones are set up so that everyone can easily be heard.  The Governance Subcommittee will take the feedback and potentially change the policy knowing that the Budget/Finance Subcommittee will have to review the financial impact, if any.

The beginning of the school year was very busy but has since slowed down.  Several meetings have taken place since then with the appropriate district employees.  There is one route on North Street that is still being tweaked to ensure children aren’t on the bus for long periods of time.

Superintendent Jacobs spoke about the new advisory program at GMHS.  Today’s theme was anti-bullying where they did various small advisory group activities.  It was suggested to have this group come to a future meeting.

Superintendent Jacobs took this time to remind the public of the issues of litter on the turf field.  The gates are not locked per GAA’s request.  There are ongoing issues with dog waste on the field as well as people bringing food onto the turf field.  The custodians have been removing alcohol containers as well.  There will be a game administrator at the gate at the beginning of the game to ensure no food is brought onto the field.  This has been discussed with the athletic director and facilities directors and the proposed solution is that we will station substitute custodians at the gate.  There are new officers on the GAA who will meet with school administrators to rectify this issue.  A question about the beverages sold at the concession stands was asked, specifically as to whether or not they have a designated area for drinks other than water.

Superintendent Jacobs invited Principal Lucia to come forward and talk about the new parent portal at GMHS.  He confirmed that we are really close to having this up and running soon.  This is a perfect example of going above and beyond the call of duty.  The set-up was far more extensive than originally anticipated which involved a lot of work on the existing database.  He spent several hours with president of the company who designed this product.  The parent and student data has been loaded, but there is still an issue with some of the database information that needs to be uploaded.  He anticipates looking at the entire student body one more time including the 6th grade.

Principal Lucia spoke about the SOS program that will be provided to the GMHS students.  The state website has other programs that they promote.  Mr. Lucia thanked the Newburyport Public Schools for their help and guidance as a district that we can depend on since they have implemented the program.  It will begin with seniors in December.

Chairman Linares took this opportunity to educate the public on the process by which meetings are posted and information is shared with the general public.

Financial Report

Line Item Transfers

MOTION:  Pam Lundquist (C. Lachendro second) to approve line item transfers #76-#104 in the total amount of $166,530.30 as presented.  So voted (4-0).  Motion carried.

Document Referenced:  Line item transfers #76-#104 in the total amount of $166,530.30 spreadsheet.

Invoice Approvals

MOTION:   Pam Lundquist (C. Lachendro second) to approve payment of CBI Consulting Inc., Invoice #23862 dated 9/18/15 in the amount of $1,712.00 as presented.  So voted (4-0).  Motion carried.

MOTION:   Michael Hinchliffe (C. Lachendro second) to approve payment of Meadows Construction Company, LLC Invoice # 1 dated 9/25/15 in the amount of $109,012.50 as presented. So voted (4-0).  Motion carried.

Documents referenced:  Meadows Construction Company, LLC Invoice # 1 dated 9/25/15 in the amount of $109,012.50 and CBI Consulting Inc., Invoice #23862 dated 9/18/15 in the amount of $1,712.00.

Old Business

Approval of Ad-Hoc Subcommittee on GMHS Later Start Time

Chairman Linares reiterated that this Ad-Hoc Committee will be made up of community members, teachers, students, and related professionals.

MOTION:  Michael Hinchliffe (C. Lachendro second) to approve the creation of an Ad-Hoc Subcommittee on GMHS start time as presented.  So voted (4-0).  Motion carried.

Subcommittee Reports

Chairman Linares reported that the Budget/Finance Subcommittee met on 10/2/15 and had a very productive meeting with a lot of topics covered.  They will reach out to the BoS and Town Administrator to start discussions earlier than in years passed.

The subcommittees need to be reorganized to appoint Member Lachendro to various subcommittees.

MOTION:  Pam Lundquist (M. Hinchliffe second) to appoint Cheryl Lachendro to the Governance and Negotiations Subcommittees for the 2015-2016 school year.  So voted (4-0).  Motion carried.

Vice Chairman Lundquist reported that the Governance Subcommittee meets again on 10/16/15 at 3PM at Perley.

Vice Chairman Lundquist reported that the Public Relations Subcommittee will meet on10/13/15.

The Safety Subcommittee will meet on 10/15/15.

Vice Chairman Lundquist reported that the School Building Committee meets on 10/13/15.  At that time there will be an update on the soil, the bleachers, etc.  The soil movement involved the removal of some trees and depending on who you ask, you get different answers.  The fields are almost at grade.

Vice Chairman Lundquist reported that the SEPAC is having another meeting on October 13th.

November 9th is the State of the Town Meeting.  The visioning activity is on November 7th and November 2nd is the Fall Town Meeting.

New Business

Fall Town Meeting Warrant Article

Unfortunately the town warrant time frame for submission has closed.  The money that is going to be expended at this meeting is free cash which is higher than anticipated.  The plan is to use funds for the opening of the senior citizens center.  The need for the maintenance position was supposed to have been brought to the town meeting during the budget discussions.  We still have a need for this position.  The gym floor is being re-done during December vacation.

Adoption of Revised Policy File ADDA Background Checks

MOTION:  Pam Lundquist (C. Lachendro second) to approve policy files ADDA & ADDA-R as presented.  So voted (4-0).  Motion carried.

Documents referenced:  Policy files ADDA & ADDA-R.

Acceptance of Athletics Donation

Many members of the community including both families and local businesses donated funds to support the volleyball team including Alarm Control Sytems, Inc., AmCon Corp., Reliable Disposal Inc., Reliable Roofing, Inc., Christopher/Kimberly Hughes, Pediatric Associates of Greater Salem, Pomodori of Georgetown Inc., and Cetera Financial Group.

MOTION:  Cheryl Lachendro (P. Lundquist second) to accept the $1,325.00 donation from the listed donors with gratitude as presented.  So voted (4-0).  Motion carried.

Document Referenced:  Deposit slip.

Approval of Fall Asst. Cheering Coach Coordinator Stipend

Superintendent Jacobs reported that discussions with GEA and the athletics department resulted in the creation of this new stipend for a Fall Assistant Cheering Coach due to higher participation.

MOTION:  Pam Lundquist (C. Lachendro second) to approve the $1,000.00 stipend for the Fall Asst. Cheering Coach position as presented.  So voted (4-0).  Motion carried.

Approval of Fall Cheering Coach Coordinator Stipend

Superintendent Jacobs reported that discussions with GEA resulted in the creation of this new stipend for a Cheering Coach.

MOTION:  Pam Lundquist (M. Hinchliffe second) to approve the $3,179.00 stipend for the Junior Varsity Volleyball Coach position as presented.  So voted (4-0).  Motion carried.

Documents referenced:  Fall Cheering Coach and JV Volleyball Coach stipend side letters of agreement.

Chairman Linares spoke about the submissions for the strategic plan.  This will be discussed further at the next meeting in November.

 MOTION:  Barbie Linares (M. Hinchliffe second) to adjourn at 9:05PM.  So voted (4-0).  Motion carried.

Respectfully Submitted,

 

Laura Markarian, School Committee Secretary